Rutgers University Senior Program Administrator in New Brunswick, New Jersey

Position Information


Rutgers, The State University of New Jersey, has the only women’s residential college (Douglass Residential College) in the nation located within a comprehensive public research university. Since its founding 100 years ago, Douglass remains committed to diversity in the student body and to the success and advancement of women undergraduate students and their education. The 2,600 Douglass students benefit from both a small-college atmosphere in a highly diverse environment dedicated to women’s success, leadership, and professional development as well as access to the rich educational and research resources of Rutgers University-New Brunswick. Douglass students major in disciplines across all schools at Rutgers and enjoy and expansive and innovative array of interdisciplinary educational and co-curricular opportunities.

Working with the staff of Douglass Residential College, we develop opportunities, discover strengths, create connections and draw courage from each other. At the same time, we forge ahead in our Rutgers education and make the most of our time in New Brunswick. Douglass’ dedicated professional staff offers the personalized attention and unique experiential learning opportunities that fosters holistic success to the students of varied cultures and backgrounds. The professionals at Douglass are deeply dedicated to bringing out the best in the each student. After graduation, students are a part of the dedicated Douglass alumnae network, which offers lifelong friendships and career development opportunities.

Douglass has proven to be the sustainable model for women’s higher education.

Posting Summary

Rutgers University, The State University of New Jersey, is seeking a Senior Program Administrator for Douglass Residential College. This position reports to the Assistant Dean of Academic Program at Douglass Residential College.

Responsible for three core programs at DRC: 1) The Director of the Douglass Course will have primary responsibility for the Douglass Course (titled: Knowledge and Power: Issues in Women’s Leadership) a 3-credit academic course on the status of women offered through the Women’s and Gender Studies Department in the School of Arts and Sciences, serving 500 students each year. The Director will also be responsible for oversight of the course content, syllabus, hiring of instructors, the course peer mentor program (Voorhees Mentors), and all course logistics. Logistics include coordination with relevant Rutgers departments to ensure registration of all incoming students (first year and transfers), hiring of course instructors, development and delivery of instructor professional development trainings, course evaluations, instructor evaluation, and related duties to ensure the success of the course.

The Director is responsible for ensuring that the curriculum and course projects are relevant to issues related to the intersection of gender, race, faith, class, sexuality, and gender identity, integrating global perspectives, and issues relevant to STEM and women’s leadership. This requires collaboration between all courses/programs at DRC and with the Women and Gender Studies department to ensure a cohesive message. This position also develops the curriculum for the corresponding mentor/leadership course (Voorhees Mentors). The mentor course is a 3-credit academic course for undergraduate students who serve as student mentors/leaders in the core Douglass course. This position is required to teach one section of the Douglass course in the fall semester each year and the Voorhees Mentor course in the spring semester.

2) Responsible for summer reading program for incoming students; plans the summer read program for summer 2017, including selection and oversight of the student/faculty/staff that comprise the summer read committee, the selection of the book, engagement of students during the summer and new student orientation related to the selected book, and logistics for this program.

3) Plans and executes all aspects of New Student Orientation, Fall Convocation, and new/incoming student move-in; leads a team/committee of Douglass staff, the Director plans, organizes, coordinates, and executes the logistics of move-in for approximately 600 new/incoming students each year. This includes email communications to incoming students, program development, speakers, parent orientation, ice-cream socials, etc. A student group of up to 100 undergraduate students assists with events and student welcome.

4) This position also develops and oversees the Honors College and Honors programs at Douglass through a partnership with the Honors College, Douglass offers a non-credit winter session course and year-round academic-focused lectures to high achieving students of all undergraduate years (approximately 250 students).

Other duties of this position include the following:

  • Handles innovation in curriculum and program development, marketing the programs, and mentoring of undergraduate students, as well as attention to detail and high levels of organization are expectations of the job.

Information about the benefits provided to Rutgers employees can be found at:


Minimum Education and Experience
  • Master’s degree in women’s and gender studies, sociology, history, English, and/or women’s leadership, or related academic field with broad teaching experience because this position requires the recommendation of revisions to and updating of the core academic course.

  • 3 years of professional experience (that includes at least 2 years of teaching experience, and 1 year of experience directly serving/mentoring undergraduate and/ or graduate students.)

Required Knowledge, Skills, and Abilities
  • Excellent oral and written communication skills

  • Excellent interpersonal skills

  • Ability to absorb detail and multi-task

  • The ability to work as a member of a team

  • Discretion in working with students, families, coworkers, and the public is critical.

  • This position also will recommend the hiring of instructors for the course and will teach one section of the 3-credit course per year.

  • The person in this position will also direct and teach the student mentors (will teach one sections of this 3-credit academic course per year).

  • Knowledge of database/database management to facilitate program administration.

Preferred Qualifications
  • Doctorate or (Ph.D. candidate) in women’s and gender studies, sociology, history, English, and/or women’s leadership, or related academic field

  • Knowledge and experience in educational research and evaluation.

  • Experience in curriculum development

  • Experience in management of people and processes in an academic setting

Equipment Utilized
  • Standard office software and standard office equipment including desktop computer and knowledge of databases and/or evaluation tools
Special Conditions
  • Some weekend and evening work will be required related to the needs of the course and related programs, particularly to accommodate the needs of undergraduate students and programs.

Recruitment/Posting Title: Senior Program Administrator

Job Category: Staff & Executive - Project/Program Management/Planning

Department: Douglass Residential College

Position Status: Full Time

FLSA: Exempt

Grade: 06

Annual Minimum Salary: 60266.000

Annual Mid Range Salary: 75084.000

Annual Maximum Salary: 89902.000

Standard Hours: 37.50

Union Description: URA-AFT Administrative

Payroll Designation: PeopleSoft

Terms of Appointment: Staff - 12 month

Position Pension Eligibility: ABP

Posting Number: 18ST1673

Posting Open Date: 06/04/2018

Regional Campus: Rutgers University-New Brunswick

Home Location Campus: Douglass (RU-New Brunswick)

Location Details: 08901