University of Virginia Bookkeeper/ Office Manager in Charlottesville, Virginia
This job posting is for a position at a University-Related Foundation. Such Foundations are established and operated exclusively to benefit the University or one or more of the University's units, generally by soliciting philanthropic support, managing and investing gifts and property, or promoting and sponsoring programs. Foundation employment is subject to the rules and guidelines established by the Foundation rather than by the University. Foundations comply with any applicable federal and state non-discrimination laws.
Bookkeeper/Office Manager Rare Book School at the University of Virginia
Rare Book School (RBS), a 501(c)(3) non-profit University-affiliated organization, currently seeks a Bookkeeper/Office Manager to work as a member of the full-time staff in our small but fast-paced office at the University of Virginia (UVA). As a member of RBS's finance team, he or she will assume core data entry and bookkeeping duties as well as general office management, including general reception. The ideal candidate must have integrity, strong attention to detail, patience, perseverance, and a sense of humor; he or she must also be self-motivated and a good team player. Strong written and oral communication is important, and experience in a non-profit environment is preferred, but not required. Core duties include:
Bookkeeping and Financial: ? Process, record, and monitor payments and reimbursements to vendors, instructors, and staff, and manage petty cash ? Process, record, and monitor receipts, including contributions, program revenue, and other earned income ? Process, record, monitor, and reconcile staff organizational credit card transactions ? Review and track financial and other paperwork for grant programs ? Maintain correspondence with vendors, instructors, students, and staff regarding payments payable and/or receivable ? Reconcile recorded deposits and receipts against bank deposit notifications ? Maintain and update financial archives in accordance with organizational Records Retention Policy; and ? Maintain confidentiality regarding sensitive financial information
General Office and Administration: ? Welcome visitors to RBS on arrival, and provide information or directions ? Monitor incoming phone calls and emails from the public, and respond or redirect messages to appropriate RBS staff members ? Retrieve, sort, and distribute mail ? Keep office tidy and organized ? ordering and organizing supplies, filing documentation, recycling, etc.; and ? Provide occasional assistance in coordinating deliveries and catering
Minimum Qualifications ? Experience using accounting software, such as Sage Intacct, Quickbooks, Oracle, etc. ? Two-to-five years' experience working in bookkeeping and administrative role; and ? Excellent communication skills and judgment including ability to maintain privacy and confidentiality
Preferred Qualifications: ? Bachelor's degree ? Experience with general office desktop applications, including MS Office (e.g. Word, Excel, and Outlook) and Adobe Acrobat, as well as with cloud-based web applications including DropBox and Adobe EchoSign ? Proficiency working in a Mac platform ? Experience using donor databases, such as Raisers Edge ? Demonstrable interest in the humanities, social sciences, or antiquarian books.
For information regarding benefits, please see the listing at http://rarebookschool.org/about-rbs/employment/.
Please send resume, cover letter, and a list of three references to email@example.com by 13 April 2018 for first consideration. Applications will be reviewed on a rolling basis thereafter.
Rare Book School is an equal opportunity employer committed to diversity, equity, and inclusiveness.
Employment Conditions for Faculty
U.Va. will perform background checks including receipt of official transcripts from the institution granting the highest degree for all new faculty hires prior to making a final offer of employment.
The University of Virginia is an equal opportunity and affirmative action employer. Women, minorities, veterans and persons with disabilities are encouraged to apply.
Is this position funded in whole or in part by the American Recovery & Reinvestment Act (Stimulus Package)?: No
Organization (Position Organization): Rare Book School
Required ExperienceWhat is the minimum level of relevant experience required to successfully perform the duties and responsibilities of the position? Choose one.: No Response
Position Type: University-Related Foundation
Required Applicant Documents: CV / ResumeCover LetterContact information for 3 References - name, email, phone
Department: University-Related Foundation
Area of Interest: No Response
Employment Posting Category: University-Related Foundation
E-mail a Friend: jobs.virginia.edu/applicants/Central?quickFind=83920
Working Title: Bookkeeper/ Office Manager
Posting Date: 02-19-2018
Preferred ExperienceWhat is the minimum level of relevant experience preferred to successfully perform the duties and responsibilities of the position? Choose one.: No Response
Type of Application:(required to apply for this posting): Candidate Profile
Posting Number: 0622709
Preferred EducationWhat level of education is preferred to successfully perform the duties and responsibilities of the position? Choose one.: No Response
Closing Date: Open Until Filled
Posting for UVA Employees Only: No Response
Required EducationWhat is the minimum level of formal education required to successfully perform the duties and responsibilities of the position? Choose one.: No Response