Alexion Pharmaceuticals Administrative Coordinator in Boston, Massachusetts
Performs variety of administrative activities in support of Senior Leader(s) and functional areas. Maintains and modifies Senior Leaders schedule. Manages travel and meeting logistics. Gathers, collects, and track information within the functional area/team. May handle special projects and execute research and data analysis tasks. Coordinates activities between departments and outside parties. Contacts company employees at all organizational levels to gather information and prepare reports. Work is generally of a critical or confidential nature. Handles details of a highly confidential and critical nature.
Job Duties & Responsibilities
Schedule meetings, manage inbox and manage calendars using MS Outlook including the use of meeting technologies such as video conferencing and audio conferencing tools such as Skype and Zoom. Handle day to day administrative responsibilities.
Preparation of complex, ever canging international and domestic travel arrangements; including: booking flights, accommodation, car service, arranging meetings and preparation of itineraries
Ability to manage files and team collaboration sites including managing access lists, directories and basic assistance with the usage of collaboration locations.
Liaise with senior level executives and their staff to coordinate activities and meetings around the globe
Ability to handle extremely confidential and proprietary information with utmost discretion
Act as gatekeeper, screening phone calls, responding or delegating to insure timely response
Coordinate both small and large meetings, conference calls and global video conferences including advanced preparation of materials and audio/visual facilities
Process invoices and expenses ensuring all are paid on time while adhering to strict compliance guidelines, play a key role in budget tracking
Willingness to learn and adapt to changing technology. Partners with information technology on continuous improvement initiatives. Eager to lead the adoption of new technologies and help ensure their successful utilization.Open and manage Purchase Orders in SAP
Mailing, tracking and documenting confidential documents
Responsible for filing, copying, scanning and faxing
Other duties as assigned
The ideal candidate will have a strong work ethic, be professional, organized and detail-oriented. This is a team-oriented position that plays an integral role in facilitating processes and procedures and ability to remain confidential is critical. They will also demonstrate the ability to work independently with minimal direction.
Candidate must possess excellent interpersonal, written and verbal communication skills with a minimum of 5 years of experience using MS Office Suite (MS Word, Excel, PowerPoint and Outlook)
Technically proficient with common tools used in executing job functions
Ability to learn and adapt to evolving technologies allowing executives to be productive from any location
Highly proactive and willing to take initiative
Ability to maintain confidentiality
Strong relationship building skills - with peers and Administrative teams
Mature and must remain composed while multi-tasking under pressure
Ability to prioritize, identify problems and seek solutions
Some opportunities happen only once in a lifetime – like a job where you have the extraordinary opportunity to change lives. At Alexion, such opportunities arise through our unwavering mission to serve patients and families affected by rare diseases. These patients are our guiding star, and we act with integrity, urgency, and discipline because we know their lives are at stake.
Alexion is a multinational biopharmaceutical company with approximately 2,500 dedicated employees serving patients in more than 50 countries through the innovation, development, and commercialization of life-changing therapies. As the global leader in complement biology, Alexion developed and commercializes the first and only approved complement inhibitor to treat patients with paroxysmal nocturnal hemoglobinuria (PNH), atypical hemolytic uremic syndrome (aHUS), and anti-acetylcholine receptor (AchR) antibody-positive generalized myasthenia gravis (gMG). In addition, Alexion has two highly innovative enzyme replacement therapies for patients with life-threatening and ultra-rare metabolic disorders, hypophosphatasia (HPP) and lysosomal acid lipase deficiency (LAL-D). Our research efforts focus on novel molecules and targets in the complement cascade, and our development efforts focus on our core therapeutic areas of hematology, nephrology, neurology, and metabolic disorders.
Alexion’s aspiration is to be the most rewarding place to work, where people are empowered to make a difference and where diversity of backgrounds and ideas is encouraged. We are looking for talented individuals who share our passion and commitment to change the lives of patients with rare diseases. We hope you will consider joining our team.
As a leading employer in our industry, Alexion is proud to offer a highly competitive package of base and incentive compensation as well as a comprehensive benefits program designed to support the health, wellness and financial security of our employees and their families. Benefits include group medical, vision and dental coverage, group and supplemental life insurance, 401(k) with company match, tuition reimbursement, relocation assistance and much more. To learn more about Alexion, please visit www.alexion.com.
Alexion is an Equal Opportunity /Affirmative action employer