NRT Realogy Administrative Assistant in Wilmette, Illinois

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Date:Nov 28, 2016

Location:Wilmette, IL, US, 60091

Company:Realogy Services Group LLC

NRT LLC, a subsidiary of Realogy, operates all company-owned real estate offices under Realogy’s world-renowned brands of Coldwell Banker®, Coldwell Banker Commercial®, Sotheby’s International Realty® and ZipRealty®, as well as the powerful regional brands, The Corcoran Group® and Citi Habitats®. As the nation’s largest residential real estate brokerage firm, NRT owns and operates companies in more than 45 of the 100 largest metropolitan areas in the United States, with approximately 725 offices and 45,200 affiliated sales associates.

The Coldwell Banker Wilmette office is seeking a Part Time Administrative Assistant.The Administrative Assistant is responsible for general administrative duties in the real estate sales office in coordination of all the activities involved in advertising, listing, sales and closings of properties. In addition to supporting the Branch Manager, Office Administrator, and the agents, the Administrative Assistant handles expenses, disbursements, and reporting to assist in enabling operational effectiveness at the real estate sales office.

Essential Job Duties:

Listings: Responsible for processing all new home listings. This includes but is not limited to:

  • Create and manage transaction in Homebase

  • Enter Listing into local MLS (include and applicable disclosures)

  • Send out communication to new listing clients

  • Review entry of new listings into online marketing tools and work with agent to create any applicable marketing materials.

  • Work with agents on uploading photos to market the listing.

New Agent Orientation: Responsible for supporting the Office Administrator with the successful on-boarding of all new agents. This includes but is not limited to:

  • Set up phone, printers, order signs, name tags, business cards, keys/fobs, etc

Marketing Support: Support regional marketing team by helping agents navigate our various marketing tools. Includes but is not limited to:

  • Manage print advertising schedules, agent marketing budgets, the marketing of all new listings, and billing/accounts receivables

  • Help introduce the various marketing opportunities to new agents.

  • Support marketing team in setting up new agents with their personal marketing and branding as they join the company.

Front Desk: Responsible for answering the main phone line and greeting clients and agents that visit the office.

  • Answering phones and transferring calls to the appropriate destination

  • Welcomes on-site visitors and determines nature of business and announces visitors to appropriate personnel

  • Keeping the Reception area and conference rooms neat and clean for visitors

Other Duties:

  • Provide back up support as needed (including covering support staff shifts) when support staff members are out of office

  • Other administrative duties as needed.

Preferred Qualifications:

  • High School Diploma or equivalent work experience required.

  • Two plus years of prior administrative experience strongly preferred.

  • Prior Real Estate experience strongly preferred.

  • Technology proficiency is imperative. Must be very comfortable with Microsoft office programs such as Outlook, Word, Excel, PowerPoint, and Publisher

  • Skills and experience with Adobe programs such as Adobe Acrobat, Adobe InDesign, and Photoshop

  • Strong verbal and written communication skills, including excellent copy writing and editing skills

  • Ability to interact successfully with both internal and external customers at all levels

  • Ability to multi-task, prioritize and be flexible with changing business needs in a team environment

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Position Type and Expected Hours of Work:

  • Travel to other nearby offices may be required on an occasional basis

  • Scheduled hours are based on business need

Work Environment:

  • This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands:

  • This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand as necessary. The employee must occasionally lift office products and supplies weighing up to 20 pounds. Must be able to physically, with or without accommodation, operate a computer, phone and/or copy machine. Must possess the ability, with or without accommodation, to express oneself, communicate with others, listen and exchange information.

To be considered an applicant for this position you must show how you meet the basic qualifications of the job in a resume or document you upload.

Employment by NRT is contingent upon completing Form I-9 Employment Eligibility Verification, education verification, and satisfactory reference and background checks.

NRT LLC, a subsidiary of Realogy Corporation, is committed to providing equal employment opportunity (“EEO”) and will make employment decisions without regard to race, color, religion, national origin, citizenship, age, sex, gender, sexual orientation, sexual preference, gender identity or gender expression, veteran status, marital status, disability, or any other characteristic protected under applicable laws and regulations. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of disability, protected veteran status or any other characteristic protected under applicable laws and regulations.Under the Americans with Disabilities Act and other applicable laws Realogy will provide reasonable accommodation to disabled applicants upon request during the application process to ensure equal opportunities to be considered for employment.

Nearest Major Market:Chicago