Chemical Safety and Hazard Investigation Board Records and Information Management Specialist in Washington, District Of Columbia
Chemical Safety and Hazard Investigation Board
1 vacancy in the following location:
- Washington DC, DC
Work Schedule is Full Time - Permanent
Opened Friday 8/12/2016 (7 day(s) ago)
** Closes Friday 8/19/2016 (0 day(s) away)
The Chemical Safety and Hazard Investigation Board is an independent safety investigation agency. The mission of the CSB is to enhance the health and safety of workers and the public, and to protect the environment by uncovering the underlying causes of accidental chemical releases and using these findings and supporting research to promote preventive actions by both the private and public sectors.
For more information about the CSB, please visit our website at http://www.csb.gov.
This position is open to all U.S. Citizens and U.S. Nationals.
Serves as a Records Information and Management Specialist for the CSB, with primary responsibility for aiding in the electronic conversion and storage of records in the CSB Board, Investigations, Recommendations, and Administration files according to agency and federal guidelines.
Performs scanning/conversion of files, including hard copy, electronic and digital files and recordings, into established archival formats. Inputs all electronic files into agency electronic records management program (HP TRIM). Labels, stores and disposes of files in accordance with regulatory guidance and file disposition policies, and follows required procedures to maintain and retrieve files as requested or required.
Plans and carries out special projects assigned by senior staff in support of programmatic activities (such as FOIA) by gathering all background and briefing materials, and collecting and assembling documents and exhibits. Interacts and coordinates with senior officials and technical experts at internal and external organizations.
Utilizes office database software (HP TRIM) to input, maintain, and access files. Prepares and formats documents, papers, and other written or presentation materials to clearly convey information to various audiences, using proper grammar and spelling. Formats and prepares effective presentation materials for use by senior staff in making public presentations.
Supports Agency program managers in ensuring records creation, maintenance, use, and disposition are in accordance with this guidance and the Federal Records Act. Promotes effective records management throughout the Agency.
Supports the day-to-day operation of the agency library resources program, including the inter-library loan program, subscription services, and library resource tracking system. Reviews and processes staff requests for materials. Communicates availability of new reference materials to staff.
Updates information on the Records Management and Library activities on all intranet pages, including SharePoint.
- Not Required
- US Citizenship is required.
- Background investigation, fingerprints, and credit check may be required.
- Direct Deposit is required.
- Selective Service registration required for male applicants, unless exempt.
To qualify for this position, you must possess either one year of specialized experience as outlined below, or two years of qualifying graduate study or a Master's degree in a field of study related to the work of this position as specified below.
Specialized experience is that which demonstrated the knowledge, skills, and abilities needed to perform the work of this position and is typically in or directly related to the work of this position. To be qualifying, it must have been comparable in level of difficulty and responsibility to that of at least the next lower grade level (GS-7) in the Federal service.
Specialized Experience: Experience performing responsible office administration, program support, and records management activities for an organization, to include duties such as: managing a records and information management program and activities for an organization; using a variety of business software (office communications, word processing, graphics, database, spreadsheets) to prepare reports, memoranda, presentation materials, spreadsheets, and other written material. Your resume must display experience establishing and maintaining a records management system in various archival formats; maintenance, retention and disposal of records in accordance with written policy or procedure.
Only education from institutions which are accredited or pre accredited/candidate for accreditation may be used to meet education requirements.
SUBSTITUTION OF EDUCATION: Successfully completed education from an accredited college or university can be substituted for the required specialized experience outlined above, as described below for each grade level. When crediting graduate education, one year of graduate study is 18 semester hours or 27 quarter hours or what the school attended counts as one year.
For GS-9: Successful completion of two years of graduate study (36 semester hours or 54 quarter hours of graduate level coursework) or a Master's degree with subject matter concentration in one or more of the following subjects: Business Administration, Business Management, Business Technology, Communications, Marketing, Project Management, Public Relations or other topics that are directly related to the work of the position.
All requirements must be met by the closing date of the announcement.
The information contained in your resume and supporting documentation will be compared to your responses to the assessment questionnaire to determine the degree to which you meet the following competencies (previously referred to as, knowledge, skills, and abilities) required of this position:
COMPETENCY 1 Records Management. Knowledge of records and information management concepts, principles, and practices related to the planning, controlling, directing, organizing, training, promoting, and other managerial activities involved in records creation, maintenance and use, and disposition in order to achieve adequate and proper documentation of the policies and transactions of the Federal Government and effective and economical management of agency operations.
COMPETENCY 2 Information Management. Identifies a need for and knows where or how to gather information; organizes and maintains information or information management systems.
COMPETENCY 3 Oral Communication. Expresses information (e.g., ideas or facts) to individuals or groups effectively, taking into account the audience and nature of the information (e.g., technical, sensitive, controversial); makes clear and convincing oral presentations; listens to others; attends to nonverbal cues, and responds appropriately.
COMPETENCY 4 Written Communication. Expresses facts and ideas in writing in a succinct and organized manner.
What To Expect Next
After all application packages have been received, we will review your resume and other application documentation to ensure you meet the basic qualification requirements. We will evaluate each applicant who meets the basic qualifications on the information provided in the Assessment Questionnaire and may interview the best-qualified applicants. For status updates on your application, please follow the directions listed above in the How to Apply section. After making a tentative job offer, we will conduct a suitability and/or security background investigation. A final job offer for this position is typically made within several weeks after the closing date of the vacancy announcement.
The Federal Employees Health Benefits Program has many plans to choose from all at very reasonable rates, which can be paid from pre-tax income. The Federal Employee Retirement System is one of the premier retirement programs in the nation. The program features three components: a retirement pension; the Thrift Savings Plan (an employee controlled investment program); and Social Security. Federal Employee Group Life Insurance offers numerous life insurance policy options covering employees and dependents. The leave program offers exceptional time off benefits including annual leave, sick leave, an employee emergency leave donation program, Family Friendly Leave, Family Medical Leave, and 10 paid holidays per year. For general information on major benefits offered to most Federal employees, visit https://help.usajobs.gov/index.php/PayandBenefits
Conditions of Employment:
Selection may require completion of a 1-year probationary period.
*Work Schedule: *
This position will be filled as full-time.
*Relocation Expenses: *
Travel, transportation, and relocation expenses for this position will not be paid.
*Interagency Career Transition Assistance Program (ICTAP) : *
ICTAP provides eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. If your agency has notified you in writing that you are a displaced employee eligible for ICTAP consideration, you may receive selection priority if: 1) this vacancy is within your ICTAP eligibility; 2) you apply under the instructions in this announcement; and 3) you are found well-qualified for this vacancy. To be well-qualified you must meet the following: OPM qualification requirements for the position, all selective factors, where applicable; special OPM approved qualifying conditions for the position; is physically qualified with reasonable accommodation, where appropriate, to satisfactorily perform the duties of the position upon entry; and receives a rating of at least 85 on the questionnaire. You must provide proof of eligibility with your application to receive selection priority. Such proof may include a copy of your written notification of ICTAP eligibility, or a copy of your separation personnel action form. Additional information regarding ICTAP eligibility is available from OPM's Career Transition Resources website athttp://www.opm.gov/ctap/index.asp.
*Career Transition Assistance Plan (CTAP): *
CTAP provides eligible surplus and displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. If your agency has notified you in writing that you are a surplus or displaced employee eligible for CTAP consideration, you may receive selection priority if: 1) this vacancy is within your CTAP eligibility; 2) you apply under the instructions in this announcement; and 3) you are found well-qualified for this vacancy. To be well-qualified you must meet the following: OPM qualification requirements for the position, all selective factors, where applicable; special OPM approved qualifying conditions for the position; is physically qualified with reasonable accommodation, where appropriate, to satisfactorily perform the duties of the position upon entry; and receives a rating of at least 85 on the questionnaire. You must provide a copy of your written notification of CTAP eligibility with your application. Additional information regarding CTAP eligibility is available from OPM's Career Transition Resources website athttp://www.opm.gov/ctap/index.asp.
CSB uses E-Verify to confirm the employment eligibility of all newly hired employees. To learn more about E-Verify, including your rights and responsibilities, please visit http://www.uscis.gov/e-verify.
This vacancy announcement may be used to fill similar positions within 90 days.
If selection is made below the full performance level, promotion up to the full performance level may be made without further competition. However, promotion(s) will depend on the performance of the incumbent and are not guaranteed.
Applicants who applies under vacancy announcement number CSB-16-DE-1752404VR must reapply under this announcement.
Salary Range: $53,435.00 to $69,460.00 / Per Year
Series & Grade: GS-0308-09/09
Promotion Potential: 12
Supervisory Status: No
Who May Apply: Open to all U.S. Citizens and U.S. Nationals
Control Number: 447575800
Job Announcement Number: CSB-16-DE-1776134JS