Washington State OFFICE ASSISTANT 3 in Walla Walla, Washington


Office Assistant 3 (OA3)

Washington State Penitentiary (WSP), Health Services

Walla Walla, Washington

The Department of Corrections is seeking a highly motivated and qualified individual for the position of Office Assistant 3 at the Washington State Penitentiary Health Services Department.

*Note: This recruitment may be used to fill future vacancies that may occur.*

The Washington State Penitentiary is staffed 24-hours a day, 7-days a week.

Whether the work is inside a prison, in community corrections, or in an administrative office, the Washington State Department of Corrections professional staff experience a high degree of personal satisfaction knowing they are creating environments in which all offenders can learn to make choices that contribute to a safer society.

The Department of Corrections (DOC), as a partner in the criminal justice system, enhances public safety, administers criminal sanctions and programs in accordance with the law and provides leadership for the future of corrections in Washington State.

The Department consists of the Office of the Secretary, Prisons Division, Community Corrections Division, Administrative Services Division, Health Services Division, Communications Department and Risk Management Department.

The Washington State Penitentiary (WSP) is comprised of 4 Close Custody Units, 3 Special Housing Units, 2 Intensive Management Units, 2 Medium Units, 3 Minimum Housing Units and a Hospital. In all, WSP houses approximately 2,328 offenders and employs approximately 1,100 staff


Under the direct supervision of the Forms & Records Analyst 3, this incumbent supports that mission by maintaining and tracking the health records within the facility insofar as filing charts, thinning charts, combining charts pulling/returning charts, preparing charts (ensuring all forms are in the records) and ensuring each chart has an out guide and is available for continuity of care. This incumbent must multitask and prioritize duties: phone calls, runs (IMU, IPU, and South Complex Clinic), releases, chains (incoming & outgoing), fluff and stuff schedule, chart requests from providers and following rotating duty schedule.

  • Demonstrated organization and time management skills.

  • Demonstrated proficiency in basic computer and office skills with sitting up to 4 hours per day;

  • Ability to twist and to stand and work on your feet for more than 4 hours per day.

  • Ability to be able to walk the "Chart Exchange" when called upon to do so.

  • Ability to reach and stoop while pulling or replacing health records on their designed shelves;

  • Ability to lift and/or move up to 45-50 pound crates/boxes of health records and lift, push & pull hand trucks.


Desirable Qualifications:

  • High school graduation or equivalent;
  • Two (2) years clerical experience. Experience working in a healthcare environment.
  • Knowledge of laws and agency policy related to healthcare regulations, medical records release, and public disclosure.
  • Medical Terminology

Supplemental Information

'The mission of DOC is to improve public safety.'

For additional information about the agency, please visit www.doc.wa.gov.


  • Please include a minimum of three professional references with your application. A professional reference is defined as an individual who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies. If you do not have any or sufficient professional references, please include non-related professionals, such as educators or other professional associates.
  • All DOC employees are fingerprinted for a criminal history background check.
  • Employees work with offenders in a potentially hazardous setting. Please consider this when deciding whether to apply.
  • We are committed to maintaining a drug and alcohol free work environment, and our employees are expected to comply with all state and federal laws. A pre-employment drug test may be administered as part of the selection process, and applicants who test positive for any controlled substances, will be disqualified from consideration.
  • Animal care projects are a common component of most Washington State prisons, including dog and cat programs. Applicants with animal sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
  • Tuberculosis is a priority health issue for DOC employees. The successful candidate may be required to provide valid proof of a baseline TB skin test within 60 days from the date of hire. When positive tests result, further information, testing and treatment may also be required. Employment is not contingent upon test results.
  • If this position is included in a Union Shop, employees will be required to become members within thirty (30) days of employment. We are committed to hiring individuals who possess core diversity competencies:
  • Foster a positive attitude and openness toward the ever changing social and cultural makeup of the workplace.
  • Work effectively with men and women of different perspectives, abilities, disabilities, races, religions, ages, lifestyle preferences and social, ethnic and cultural backgrounds.
  • Respectfully acknowledge people's differences and recognize these differences as important and valuable.
  • Promote inclusiveness.
  • Be culturally sensitive and appropriate.
  • Respect and value diverse backgrounds and traditions. DOC is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation, gender identity diversity, age, honorably discharged veteran, veteran status, genetic information, or the presence of any sensory, mental or physical disability or the use of a trained guide dog or service animal by a person with a disability.

For questions about this recruitment, or to request reasonable accommodation in the application process, please email karla.smith@doc.wa.gov or call us at (509) 526-6343. For TTY service, please call the Washington Relay Service at 7-1-1 or 1-800-833-6388.

Job Type: Full Time - Permanent

Job Number: 2016-09951

Department: Dept. of Corrections

Closing: 10/25/2016 11:59 PM Pacific

Agency: State of Washington

Address: View Job Posting for Agency Information View Job Posting for Location, Washington, 98504.

Website: http://www.careers.wa.gov

Salary: $2,409.00 - $3,107.00 Monthly

Location: Walla Walla County - Walla Walla, WA