County of El Dorado EXECUTIVE SECRETARY (LAW AND JUSTICE) in United States
The County of El Dorado is conducting this recruitment to fill one (1) full time vacancy for the Public Defender's Office in Placerville. This recruitment will also establish a list for up to three months which may be used to fill future full-time, part-time and extra help vacancies.
A written test is tentatively scheduled for November 18, 2016 and if needed the following Monday, November 21, 2016. Candidates who meet the minimum qualifications and answer the follow up questions with in the given timeline will be invited to participate.
DEFINITION Under direction, provides varied, complex and often confidential secretarial and office administrative assistance to the El Dorado County Sheriff, District Attorney, Public Defender and associated supervisory and professional staff; instructs, directs and reviews the work of an office support staff.
DISTINGUISHING CHARACTERISTICS This class is distinguished from other County secretarial and office administrative classes in that the nature, diversity, and scope of responsibilities in the Sheriff's, District Attorney's, or Public Defender's office require the frequent use of tact, discretion, initiative, and independent judgment. Responsibilities may include regular contact with governmental officials, the County Board of Supervisors representatives of other law enforcement agencies, business or community organizations, the public, courts, judges and all levels of County personnel to exchange information and explain administrative policies and procedures.
Examples of Essential Functions
- Receives and screens visitors and telephone calls, providing information and resolving complaints which regularly require the use of judgment and the interpretation and application of policies and procedures.
- Researches, compiles and summarizes a variety of informational or statistical materials; compiles and reviews budget figures.
- Prepares search and rescue billings; issues press passes, temporary liquor licenses and similar documents. (Sheriff's Office Only.)
- Types drafts and a wide variety of finished documents from stenographic notes, brief instructions, or printed materials; may use word processing equipment and input or retrieve data and prepare reports from an on-line or personal computer system; may compile and process confidential materials.
- Initiates correspondence independently for signature by appropriate management staff; reviews finished materials for completeness, accuracy, format, compliance with policies and procedures, and appropriate English usage.
- Organizes and maintains various administrative, reference, and follow-up files; purges files as requested; maintains confidential personnel files.
- Organizes meetings by notifying participants, making room arrangements, preparing agendas and required informational materials; may attend such meetings and prepare minutes.
- Relieves Sheriff, District Attorney, or Public Defender and associated staff of certain administrative and personnel matters by following up on projects, transmitting information, and keeping informed of pertinent activities.
- Makes appointments and maintains a calendar, schedules and arranges for meetings and makes travel arrangements; sorts mail and obtains related backup materials.
- Organizes own work, sets priorities and meets critical deadlines; ensures that such deadlines are met by other staff.
- May direct, review and evaluate the work of support staff; may train staff in work procedures.
- Attendance and punctuality that is observant of scheduled hours on a regular basis.
- Performs other duties as assigned. Education & Experience Requirements (typing "See Resume" in application will not be accepted)
Two years of secretarial experience which has included providing office and administrative support to management staff at a level equivalent to the County's classes of Administrative Secretary or Secretary I.
NOTE: The above qualifications are a typically accepted way of obtaining the required knowledge and skills.
Must possess a valid driver's license. Must be able to pass a detailed background investigation.
Salary: $43,201.60 - $52,520.00 Annually $20.77 - $25.25 Hourly $3,600.13 - $4,376.67 Monthly $43,201.60 - $52,520.00 Annually
Job Number: 1610-2721
Location: Placerville, CA Placerville, CA
Closing: 10/30/2016 11:59 PM Pacific
Job Type: Full Time
Department: Public Defender
Agency: The County of El Dorado
Address: 330 Fair Lane Placerville, California, 95667.