Dona Ana County DASO Grant Writer in United States

Researches, applies for, administers and monitors grants and external funding resources, to include local, state and federal grant and other types of funding for the Sheriff’s office.

  1. Researches and submits grant applications and external funding requests that will enhance department efficiency and service to the public served. Tasks include, but are not limited to:

    A. Researches grant funded programs and external funding sources applicable to the Sheriff’s office goals and objectives

    B. Prepares and writes grant applications and external funding requests upon approval from management

    C. Ensures that the contracts are in compliance with federal, state and county regulations

    D. Presents requests to Board of County Commissioners for approval to apply for grants and external funding sources and for acceptance of grants and external funds following County procedures

  2. Administers grant and external funding programs to ensure compliant reporting, draw-downs and audit reports. Tasks include, but are not limited to:

    A. Coordinates and monitors all grants and external funding activities and acts as liaison between grantors and other external funding sources and Doña Ana County Sheriff’s Office

    B. Generates contracts and funding agreements between all involved law enforcement agencies and Doña Ana County based on grant or external funding requirements

    C. Sets up and maintains grant and external funding files in an organized readily retrievable manner

    D. Plans and coordinates project implementation with staff involved to ensure compliance

    E. Reports status of each grant and external funding sources biweekly with timelines that must be met to management and as required to the Board of County Commissioners, funding agencies and community residents

    F. Provides documentation of grant-required overview, financial and legal aspects of grant or external funds to funding agency

    G. Compiles and reviews list of grants and external funding sources in progress, with past and current expenditures and revenues and project status to ensure compliance

    H. Monitors department (grants and external funding sources) operations budget, acts as primary contact to auditors, prepares all documentation for draw-downs, requisitions and payments

    I. Acts as contact for invoice research on outstanding reimbursements and payments as needed

    J. Evaluates, analyzes and disseminates statistical information relating to grant and external funding sources performance and outcomes and as may be required by funding agency

  3. Supervises and coordinates the activities of staff assigned. Tasks include, but are not limited to:

    A. Directs, schedules and checks work

    B. Enforces personnel rules and regulations, standards of conduct, work attendance, and safe work practices

    C. Counsels, motivates and maintains harmonious working relationships among subordinates

    D. Participates in selection processes, recommends hire, termination, counseling or discipline of

    subordinates

    E. Appraises performance and reviews evaluations by subordinates

    F. Ensures adequate staff development and training

ADDITIONAL DUTIES. Performs other related duties as assigned.

Education. High School Diploma or equivalent is required and skills are generally acquired through attainment of a Bachelor’s degree in Public Administration, Business Administration, Accounting, Finance or related field.

Experience. Two (2) years experience administering, planning, and coordinating grants. Previous supervisory experience is preferred.

Education/Experience substitution. In accordance with County policy.

Licenses/Certifications.

Other (e.g., post-offer medical exam, polygraph, background check, driver’s license record, etc.). Valid driver’s license with satisfactory driving record. No felony convictions. Must pass background check.

Knowledge/Skills/Abilities

Knowledge of:

  • Public entity procurement in financial procedures

  • Grant funding sources and compliance requirements

  • Different types of police and law enforcement models

  • Applicable state and laws, rules, regulations and statutes

  • Principles, practices and techniques of public financial administration and budgeting procedures

  • Modern office practices and of standard office and accounting equipment

    Skilled in:

  • Reading, writing and mathematical calculations at a technical level

  • Problem solving techniques

  • Use of personal computers proficiently in the areas of word processing, spreadsheets, graphics, scheduling, and financial analysis

    Ability to:

  • Use initiative and independent judgment when related to core functions while at the same time recognize when it is necessary to refer matters to the supervisor’s attention

  • Organize and prioritize numerous tasks to meet deadlines

  • Effectively present information at an advanced level and respond to questions from general public and staff, which must be conducted in a courteous and respectful manner at all times

  • Read and interpret reports, regulations, invoices, and other correspondence between state and federal agencies and the County

ID Requisition Number: 2016-2269

Department: Sheriff's Department

Post End Date: 12/15/2016