Celgene Senior Coordinator, Engineering in Summit, New Jersey
Celgene is a global biopharmaceutical company leading the way in medical innovation to help patients live longer, better lives. Our purpose as a company is to discover and develop therapies that will change the course of human health. We value our passion for patients, quest for innovation, spirit of independence and love of challenge. With a presence in more than 70 countries - and growing - we look for talented people to grow our business, advance our science and contribute to our unique culture.
Purpose of the Position:
The ECCM Senior Coordinator supports the successful operation of facility, laboratory and business functions at multi‐use sites through interaction with internal customers and external service providers. The incumbent in this role, contributes to the completion of specific milestones associated with projects impacting cross‐functional teams, supports the department on diverse projects that extend beyond their functional area, and may provide project management leadership on tasks of moderate scope specific to their functional area. With little or no direction, this individual carries out routine tasks and functions. Using analytical skills and expertise, the incumbent independently identifies and solves problems of minor scope and complexity. The individual works collaboratively with their immediate supervisor, team members and internal and external customers to achieve team goals and uses informal leadership opportunities and effective communication to influence team direction and continue to build trust and value.
1) General Administrative Responsibilities:
a. Travel arrangements for management
b. Assist with maintenance of management calendars and schedules
c. Order office supplies
d. Prepare check requests as needed
e. Ship important documents via overnight courier
f. Process invoices for payment
g. Create purchase orders as necessary in Oracle
h. Set up meetings as needed
i. Coordinate departmental activities as needed .
j. Track ECCM employee time off
k. Assist staff as needed with software issues, i.e., excel, charts, etc.
l. Cross functional activity coordinator
m. Prepare department meeting minutes
n. Assist with developing and tracking the departments expense and capital budgets
2) Capital project responsibilities
a. Assist with:
• Developing CAR’s
• Routing and tracking Capital Appropriation Requests (CAR’s)
• Routing and tracking legal contracts
• Inputting purchase requisitions
• Routing and tracking purchase orders
• Invoice approvals and tracking
• Updating project spread sheets (financial and status)
• FM system input and updating
• Project closeout
• Purchase order closeout
3) Training and Compliance Wire Administration
b. Act as Department Administrator for Compliance Wire
c. Add, remove and update user information
d. Run monthly reports on user training status
4) Our Celgene Intranet/SharePoint
e. Act as OCA for ECCM web page
f. Act as Administrator for SharePoint use and functions
g. Work with Corporate Communications to ensure any requested changes are made
h. Research and create content for web pages
i. Understand and work with all components related to web pages, i.e., web parts, lists, pages, libraries, permissions, content and forms
5) Record Retention
j. Act as RR Notification Recipient for ECCM Dept
k. Ensure all dept employees are trained on RR
l. Interface with all employees to ensure compliance to RR
m. Maintain accurate documentation of program completion
n. Maintain up to date RR binders
Required Competencies‐Knowledge, Skills, and Abilities:
Knowledge, Skills & Abilities:
•Highly proficient computer skills in Microsoft Office Suite – Word, Excel, PowerPoint and Outlook with extensive background in database systems. Innate ability to learn new software, such as corporate intranet and enterprise business.
•Understands and works with all components related to web pages, i.e., web parts, lists, pages, libraries, permissions, content and forms
•Strong working knowledge in computer training systems
•Working knowledge of enterprise business systems such as Oracle or SAP
•Knowledge of accounting principles. Experience with departmental budget management
•Strong written and verbal communication skills. Highly proficient at writing well‐formulated emails and notifications. Ability to effectively communicate with employees, contractors and vendors. Experience with technical writing and document development / generation.
•Excellent interpersonal skills with experience dealing with a diverse workforce.
•Strong multi‐tasking ability in conjunction with proven organizational skills. Ability to organize assigned tasks in a high paced environment and concurrently monitor tasks / assignments with others that may impact timely completion. Ability to effectively manage multiple tasks and activities simultaneously
•Experience in coordinating outside contractors in support of facility operations, maintenance and ancillary systems
•Familiarity with FDA / cGXP environments and associated compliance regulations
•Team Player / Building Relationships
Education & Experience:
•AA / AS degree or acceptable combination of education and practical experience
•Minimum 5 years of Facilities project coordinating / planning experience, preferably in a biotech environment. Some background in security systems experience desired
Celgene is committed to equal opportunity in the terms and conditions of employment for all employees and job applicants without regard to race, color, religion, sex, sexual orientation, age, gender identity or gender expression, national origin, disability or veteran status.
Celgene complies with all applicable national, state and local laws governing nondiscrimination in employment as well as employment eligibility verification requirements of the Immigration and Nationality Act. All applicants must have authorization to work for Celgene in the U.S.
Senior Coordinator, Engineering
Location: Summit, NJ, US
Job ID: 17000750