Stanford University Research Administrator in Stanford, California


The Department of Pediatrics at Stanford University is seeking a Research Administrator 1 to support faculty and research staff in the pre- and post-award functions of research.

The Department of Pediatrics is dedicated to excellence in clinical care, education, research and administration. The Department is a dynamic, stimulating place to work and because we are focused on growth and improved excellence, our staff have particularly challenging and rewarding roles.

Duties include:

  • Assist in the preparation of routine proposals within parameters of sponsored and non-sponsored research guidelines. Coordinate and communicate submission process, both paper and electronic; review documents for completeness and compliance.

  • Develop, prepare, and finalize project budgets, and provide budget justification

  • Serve as liaison and active partner between principal investigators, Office of Sponsored Research, research groups, and other departments; respond to sponsor inquiries.

  • Collaborate with Office of Sponsored Research to ensure awards are set up properly, including cost-sharing awards if applicable.

  • Review and understand the terms and conditions of sponsored projects administered, including linked/footnoted terms and conditions not provided in hard copy or electronic copy.

  • Initiate expenditures; monitor post award spending and commitment activity. Review and certify monthly expenditure statements, and facilitate quarterly review by principal investigators.

  • Download and monitor reports supporting project status, and use forecasting and decision aides under guidance.

  • Participate in contract closeout process and audit inquiries; submit final reports and certificates.

  • Coordinate and organize events, such as conferences, meetings, site visits, or sponsor reviews, related to sponsored projects as needed.

  • Participate in and contribute to process improvements and group projects.

    • Other duties may also be assigned



Bachelor's degree and one year of job related experience, or combination of education and experience.


  • Ability to learn and stay updated about university and government policies (FAR, Cost Accounting Standards, Office of Management and Budget circulars, sponsored guidelines, etc.) to properly administer sponsored projects.

  • Demonstrated understanding of terminology, such as compliance, title, sub-contractor, consultant, audit, and accounting review.

  • Willingness and ability to understand and interpret university policies and procedures.

  • Excellent oral, written, and verbal communication skills.

  • Excellent analytical skills; demonstrated expertise in Excel and web-based tools.

  • Strong accounting skills; knowledge of basic accounting principles.

  • Ability to complete Cardinal Curriculum I and II while in position.

  • Extreme attention to detail.

  • Ability to work well independently, but also to seek assistance when needed.

  • Excellent time management and organizational skills.


Cardinal Curriculum I and II must be completed to remain in this position.


  • Frequently sit, grasp lightly, use fine manipulation and perform desk-based computer tasks, lift, carry, push and pull objects weighing up to ten pounds.

  • Occasionally stand, walk, grasp forcefully, use a telephone, write by hand and sort and file paperwork or parts.

  • Rarely lift, carry, push and pull objects weighing 11-20 pounds.

    • Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

Job: Finance

Location: School of Medicine

Schedule: Full-time

Req ID: 75965

Job Grade: 4481