King County Sheriff's Office Business and Finance Officer III in Seattle, Washington

Public Health – Seattle and King County values diverse perspectives and life experiences. The Department encourages people of all backgrounds to apply, including people of color, immigrants, refugees, women, LGBTQ, people with disabilities, and veterans.

The Environmental Health Services Division is looking for a Business and Finance Officer III. This position supports the daily financial administration activities of the division, prepares and analyzes financial monitoring. This position reports to the Financial Services Administrator.

Position Duties

Finance

  • Leads division financial monitoring including federal grant accounting, grants and contracts management, and revenues and expenditure monitoring and reporting
  • Performs ongoing financial analysis and evaluation: prepares monthly expenditure reports, forecast year end position and highlight variances that contribute to deviations from planned budget. Identify trends and areas where corrective action is needed and develops recommendations for management's consideration
  • Provides technical accounting expertise in project or account recording of expenses, accounts receivable, inter-fund transfers, and other transactions that comply with GAAP, Federal and State regulations, and King County policies.
  • Collaborates with customer service staff to ensure appropriate internal controls for the divisions transactional processes.
  • Ensures accuracy of EHS fund financial statements through timely allocations of division overhead to programs and performing quarterly reconciliations of financial side-system data to County system of record
  • Investigates fiscal questions and makes inquiries including payroll and procurement discrepancies and makes fiscal adjustments to any charges that are not coded correctly Grants and Contracts Management and Reporting

  • Supports EH program managers in preparation of budget documentation required by grantors as part of their grant application process.

  • Establishes new grants within County fiscal system, including creation of new receivables contract, new org/project, new awards and new tasks (POETA)
  • Prepares timely grants receivable invoices (per contracted funder timelines) and annual close-outs and provides appropriate supporting materials to recover costs of services provided. Ensures documentation is in place to comply with Federal Grant Guidelines Budget Preparation and Monitoring (includes reporting)

  • Coordinates with division Financial Services Manager, surveying section managers and supervisors for biennial budget increments or decrements to ensure accurate and timely program input during biennial budget development

  • Reviews and drafts budget submittal (Decision Packages) on behalf of sections and programs, prepares Hyperion system entries and ensures data quality assurance
  • Proposes, submits and tracks budget revisions through the year to reflect changes in staffing, non-grant and grant-supported revenues, line item expenditures or overhead charges

Project Management and Coordination

  • Responsible for special projects and analysis including cost containment, cost allocations and other management analyses of consequence to the division. Design and present a variety of analytical and technical materials to key decision-makers in the division.

For more information about the Environmental Health Services Division see: Environmental Health Services - King County

WHo May Apply:This full time Career Service exempt position is opened to all applicants.

Application Process:Applications will be reviewed after the job posting closes. The following items are required to be considered for this vacancy:

  1. NEOGOV/Government Jobs on-line or paper application

  2. Supplemental questions You may attach multiple documents if you wish:

  • Copy and paste one or more documents into the text resume section of the application.
  • Attach multiple documents/files in the resume attachment section. Your application may be rejected as incomplete if you do not include the relevant information in the application. Providing the information only on the resume or cover letter will not be considered complete.

Work Location: The position is located in the Chinook Building, 401 Fifth Avenue. Suite 1100, Seattle, WA 98104.

Work Schedule: This full time position is exempt from the provisions of the Fair Labor Standards Act, and is not eligible for overtime. The normal workweek is Monday – Friday. Evening and weekend work may be required.

Contact: If you have additional questions regarding this recruitment, please contact Christina Sims, Human Resources Analyst at (206) 263-7855 or Christina Sims at Christina.sims@kingcounty.gov

Qualifications:

  • Bachelor's degree in Accounting, Finance, Business Administration or a related field; or any equivalent combination of education and experience which would provide the knowledge, skills, and abilities to perform the duties described in this job announcement.
  • Three or more years of federal grants accounting, management, and reporting, including knowledge of audits and grants management principles.
  • Experience with complex financial analysis including understanding the impact decisions have on the sections and division; experience providing substantive analysis and recommendations; experience drafting narrative sections and explanatory tables, graphs, and charts that report program financial performance, trends, and areas benefiting from management's attention.
  • Demonstrated ability to manage the technical aspects of budget development, including: preparation and justification of the budget; financial modeling and analysis; gather and review budget recommendations from managers; educate managers on budget process; perform budget maintenance activities such as forecasting, cost projections, cost summaries, and gap analysis; and evaluate proposed expenditures
  • Knowledge and demonstrated ability applying generally accepted accounting principles (GAAP) including but not limited to: knowledge of the different methods of accounting (i.e. accrual, cash); demonstrated ability to interpret and apply existing, new, or revised accounting principles, standards, and concepts to make accounting reports accurate; demonstrated understanding of accounting terminology and application, and how to apply accounting principles and procedures to work products.
  • Demonstrated skills in problem solving, decision making, complex business and finance analysis, and providing detailed analytical information to management.
  • Advanced level of proficiency using Microsoft Excel including; utilizing MS Excel functions and formulas in the creation of spreadsheets as well as employing pivot tables, creating macros, performing vertical and horizontal lookups, creating functions and formulas, using solver, and summarizing data for others.
  • Understanding how internal controls ensure financial integrity, how transactions are executed, and how to safeguard assets including but not limited to: demonstrated ability to assess, improve, and correct management controls; experience applying checks and balances to transactions and procedures to ensure the integrity of the data and regulatory compliance; demonstrated understanding how financial resources, obligations, and expenses are recorded in a general ledger.
  • Demonstrated communication skills
  • Demonstrated skills handling a number of projects or tasks simultaneously and meeting multiple deadlines, specifically

Desired Qualifications

  • Certified Public Finance Officer
  • Certified Governmental Financial Management
  • Certified Public Accountant
  • Bachelor's Degree

Job Title: Business and Finance Officer III

Opening Date/Time: Thu. 10/12/17 12:00 AM Pacific Time

Closing Date/Time: Sun. 10/22/17 11:59 PM Pacific Time

Salary: $37.75 - $47.85 Hourly

Job Type: Career Service

Location: Chinook Building, Downtown Seattle, Washington

Department: Department of Public Health--Environmental Health Services