Macy's Facilities Assistant - 1440 Broadway in New York, New York


  • Job Overview: * The Facilities Assistant is responsible for all Mail Room functions. The Facilities Assistant oversees all movement of parcels, equipment and mail related to postal mail and outside shippers. The Facilities Assistant also completes other Facilities related functions such as lamping and work station preparation.

  • Essential Functions: *

• Receive and sort all incoming postal mail into internal mailboxes. • Receive, manifest, deliver and signature receipt label all incoming courier letters and packages, equipment (UPS, FedEx, Airborne, Staples and all other identified couriers). • Manage all incoming and outgoing Business mail. • Stamp and deposit all outgoing mail into U.S. postal pick up location. • Process UPS Sends timely and accurately. • Pick-up and deliver all incoming inter-store mailbags. • Sort all incoming internal mail into internal mailboxes. • May act as liaison or contact for outside Vendors in absence of Facilities Manager. • Act as the Facilities Manager in his/her absence. • Maintain daily/monthly expense aprons for all outgoing UPS parcels. • Ensure all conference room equipment is operational and set up for meetings. • Responsible for maintenance of projection equipment, bulb changes etc. • Partner with Facilities Manager to ensure proper handling of all incoming mail and parcels. • Movement of office furniture or equipment if necessary for Office Changes including set up of all computer/ telecom equipment. Completes all tickets for installation or change of ergonomic equipment, keyboard tray and monitor arm changes. • May require some light maintenance such as lamping, keyboard tray set up or bulletin board installation. • Manage toner returns processing. • Back up for Invoice Processing and Purchasing. • Assist in organization and inventory of IT storage and equipment. • Complete office / cubicle moves, connects and disconnects. • Complete all office / cubicle preparation for new hires. • Manage inventory and distribution of Office/ Kitchen supplies in partnership with Administrative Assistants.

  • Qualifications: *

  • Education/Experience: * • High school diploma / GED required • Prior experience in a mailroom operation preferred. • Basic knowledge of the computer including Windows, Microsoft Outlook, Word and Excel. • Ability to operate all necessary hand trucks
    • Knowledge of DHL, UPS, Fed Ex and USPS online shipping systems.

  • Communication Skills: * • Strong written and verbal communication skills • Effective written and verbal skills, ability to interpret instructional documents such as safety rules, operating and maintenance instructions, and procedure manuals

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  • Mathematical Skills: * • Basic math functions such as addition, subtraction, multiplication, and division

  • Reasoning Ability: * • High level of organizational and analytical skills. • Self-starter, able to work independently and as part of a team and must have good time management skills

  • Physical Demands: * • Ability to lift and move heavy materials and equipment. • Requires constant moving and standing • Must be able to stand for at least three consecutive hours • Ability to lift up to 50 lbs. unassisted. • May occasionally be required to reach, stoop, kneel, crouch, and climb ladders. • May have to reach above eye level. Involves close vision, color vision, depth perception, and focus adjustment

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  • Other Skills: * • Ability to work in fast paced multi-project oriented environment. • Ability to lift and move heavy materials and equipment.
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  • Work Hours: * Flexible with scheduling and available to work retail hours, which may include day, evening, weekends, and/or holidays.

Company Profile:

As the fastest growing part of Macy's Inc. business, is achieving record sales and broadening our workforce. offers the entrepreneurial culture of a web business with the stability and support of the best brand in retailing. Creativity and ingenuity partner with business acumen and tech savvy to build a unique business poised for substantial growth. If you're interested in being a part of that growth and want to know what it's really like to work at, get an inside look at! Our employees have long term opportunities and are encouraged to utilize their Supervisors and Human Resources for cross-functional movement to further their careers. At we are committed to giving back to the community by partnering with local charitable organizations. By skillfully combining the power of digital technology and omni-channel integration with the best in retailing, is reaching new heights.

This job description is not all inclusive. Macy’s Inc. reserves the right to amend this job description at any time. Macy's Inc. is an Equal Opportunity Employer, committed to a diverse and inclusive work environment.

Primary Location: United States-New York-New York- NY
Job: Facilities and Building Maintenance
Req ID: MAC07253