Vanderbilt University Office Assistant IV in Nashville, Tennessee

Office Assistant IV (Job Number: 1700760)



This position supports the DGS, DUS, colloquium chair, processes, maintains hiring documents for student workers, e.g. monitors time sheets; orders supplies; maintains dept. rosters/office assignments, directory boards, key logs, schedules meetings, reserves rooms, purchases supplies and colloquium refreshments, prepares outgoing/incoming mail, reports building maintenance problems, assists with telephone and room assignments, performs general office duties, and serves as departmental receptionist. Must be skilled in Microsoft Office Suite (Word, Excel, Outlook, email), and knowledge of Vanderbilt systems and procedures preferred. Customer service/front desk experience a plus.

Key Functions and Expected Performances:

  • Departmental receptionist, e.g., greet visitors, answer telephone, distribute mail

  • Maintain/replenish office supplies

  • Assist director of graduate studies

  • Assist colloquium director

  • Make room reservations

  • Assist director of undergraduate studies

  • Maintain visitors room assignments

  • Distribute calendars

  • Maintain copiers/printers/scanners

  • Report building problems

  • Assists in hiring process of under graduate teaching assistants and processing of their time sheets.

Job requires High school graduate or GED and 3 years of experience or the equivalent.

Primary Location: TN-Nashville-Stevenson Center

Organization: Mathematics 120610

Job: Administrative and Clerical Support