Ryman Hospitality Properties, Inc Events Coordinator in Nashville, Tennessee

To coordinate third party and internal events under the direction of the Booking & Events Manager.

  • Represent company in communicating with rental clients including distributing promotional/informational materials, conducting site visits and preplanning event execution.

  • Serve as the client liaison in coordinating event specifics with all departments and vendors, clearly describing the clients’ objectives and event details regarding schedules, staffing and equipment rentals.

  • Handle site logistics, communicate plans to operating departments and provide on-site overview during rental and internal events.

  • Coordinate facility calendars, managing “holds” and confirmations and keeping internal departments aware of schedules through the regular distribution of updated calendars for all facilities.

  • Coordinate accounting functions for the Events Department, including but not limited to compiling revenue and expense settlements for each event, invoice processing, check requests and wire transfers.

  • Create, distribute and track event documents, contracts and payments for facility rentals, internal events and artist bookings.

  • Create and distribute Event resumes to all departments, including providing updates as details change.

  • Maintain all event files.

  • Perform administrative duties to the Booking & Events Manager, including managing calendars, scheduling appointments, answering inquiries and providing information to visitors and callers.

  • Perform other duties as assigned.

Education:

  • College degree in the Business, Hospitality or Entertainment field or equivalent additional experience.

Experience:

  • Two or more years’ experience in event coordination, production or management.

ID: 2016-1089