Louisiana Department of State Civil Service ADMINISTRATIVE ASSISTANT 2 in Monroe, Louisiana



$1,538.00 - $3,233.00 Monthly

$8.87 - $18.65 Hourly

$1,538.00 - $3,233.00 Monthly


Monroe, LA

Monroe, LA

Job Type



University of LA - Monroe

Job Number



10/31/2016 11:59 PM Central

  • Description

  • Benefits

  • Questions

Supplemental Information


Applicants must have Civil Service test scores for 8500-Office Support Exam in order to be considered for this vacancy unless exempted by Civil Service rule or policy. If you do not have a score prior to applying to this posting, it may result in your application not being considered.

Applicants without current test scores can apply to take the test here.

To apply for this vacancy, click on the "Apply" link above and complete an electronic application which can be used for this vacancy as well as future job opportunities.

If you are unable to apply online, you may fax your Civil Service application at (225)219-1041 or you may mail it to Staffing Division, Department of State Civil Service, P.O. Box 94111, Capitol Station, Baton Rouge, LA 70804-9111. Please include the job title Administrative Assistant 2 and job number ULM-10/6/16-CJS on your application. All applications must be faxed or postmarked by the closing date of this posting.

NOTE: When submitting a paper application, you MUST use the latest revised Civil Service application, which is available on the Department of Civil Service's website. Older versions of the Civil Service application/SF10 will not be accepted and will be returned to you. You may download a Civil Service Application here. *Paper applications will be considered incomplete if the supplemental questions are not printed, answered and submitted with the application. Resumes' are not accepted.

Applicants can check the status of their application at any time by selecting the 'Application Status' link after logging into their account. Below are the most common status messages and their meanings.

Application received - Your application has been submitted successfully.

Checking for required test score - We are making sure you have an active, passing score for the required written test.

Evaluating experience - Your application is being reviewed by Human Resources to ensure you meet the minimum qualifications for the position.

Eligible for consideration - You are among a group of applicants who MAY be selected for the position.

Eligible Pending Supplemental Qualification Review - Only candidates meeting the supplemental qualification will be eligible for referral.

Referred to hiring manager for review - Your application has been delivered to the hiring manager. You may or may not be called for an interview.

Position filled - Someone has been selected for the position.

Position canceled - The agency has decided not to fill the position.

For further information, please contact:

Chauncey J. Strange, Human Resources Analyst C

University of Louisiana at Monroe

700 University Avenue

Monroe, LA 71209

(318) 342-5143 (office)

(318) 342-5144 (fax)




One year of experience in which clerical work was a major duty.


Training in a business or clerical-related curriculum in a business school or technical institute will substitute for the required experience on the basis of six months of training for six months of experience.

Completion of a business or clerical-related curriculum in a business school or technical institute will substitute for the required one year of experience.

College training will substitute for the required experience on the basis of 15 semester hours for six months of experience.


Business or technical school training with less than completion will only be credited in six month increments. Similarly, college training will only be credited in 15 semester hour increments.


Any college hours or degree must be from a school accredited by one of the following regional accrediting bodies: the Middle States Commission on Higher Education; the New England Association of Schools and Colleges; the Higher Learning Commission; the Northwest Commission on Colleges and Universities; the Southern Association of Colleges and Schools; and the Western Association of Schools and Colleges.

Job Concepts

Function of Work:

To provide secretarial support for a professional, supervisor or manager, and in some cases, subordinate staff of that individual.


To provide highly-skilled keyboarding support in the transcribing and recording of information.

Employees perform recurring duties independently, however, are given specific instructions for non-routine assignments as needed.

Level of Work:


Supervision Received:

General from a professional, supervisor or manager.

Supervision Exercised:


Location of Work:

May be used by all state agencies.

Job Distinctions:

Differs from Administrative Assistant 1 by the presence of responsibility for duties that begin requiring independent judgment and initiative to perform.

Differs from Administrative Assistant 3 by the absence of responsibility for serving as secretarial support to a mid-level manager or performing advanced keyboarding duties.

Examples of Work


Screens telephone calls and visitors according to supervisor's request; may refer calls to appropriate staff.

Prepares, proofreads, and edits correspondence, reports, and other materials.

Maintains files and reference manuals/materials; ensures confidentiality of information, as necessary.

Maintains supervisor's calendar, as instructed, making appointments and arranging meeting rooms and materials.

Sorts and distributes incoming mail.

May perform administrative functions such as payroll preparation, travel reports, supply requisitions, etc.


Sets up and types a wide variety of correspondence, reports, tables, records, case histories, hearings, etc. from rough draft, dictation, dictating machine or instructions.

Types material that involve knowledge of special terminology.

Attends meetings and transcribes minutes; may serve as hearings reporter by recording verbatim testimony and transcribing into prescribed format.

Proofs typing results for typographical errors, spelling, punctuation and format accuracy.

Establishes and maintains electronic files for identifying, recording and classifying stored data; extracts, assembles and merges stored information to create new documents.