Mine Safety and Health Administration Mine Safety and Health Assistant (Office Automation) in Marion, Illinois

Mine Safety and Health Administration
  • 1 vacancy - Marion, IL
Work Schedule is This is a full-time position - This is a permanent positon

Opened Monday 10/17/2016 (6 day(s) ago)

** Closes Monday 10/31/2016 (8 day(s) away)

Job Overview

About the Agency

DOL seeks to attract and retain a high performing and diverse workforce in which employees’ differences are respected and valued to better meet the varying needs of the diverse customers we serve. DOL fosters a diverse and inclusive work environment that promotes collaboration, flexibility and fairness so that all individuals are able to participate and contribute to their full potential.

This position is located in the Department of Labor, Mine Safety and Health Administration (MSHA) in Marion, IL.

This position has promotion potential to GS-06. Promotion Potential: There is no obligation to provide future promotions to you if you are selected. Future promotions are dependent on your ability to perform the duties at a higher level, the continuing need for an employee assigned to the higher level, and supervisory approval.

  • This position is inside the bargaining unit.

Receives and reviews for completeness a variety of documents submitted by the inspectors, e.g. mine plans, inspection and investigation reports. Records and tracks mine plan approval processing. Upon request, researches, gathers, and assembles information for use by field office staff in special projects, evaluations, conferences, and meetings, etc., using various sources such as, but not limited to, the MIS, mine file, and Internet access. Maintains record systems for the work unit in support of the Divisional operations, e.g., Uniform Mine Files, Mine Status Records, Violation Status and History, statistical data collections, Health and Safety Conferences, SCSR database, instructor database, air analysis, and MMU/DA/DWP record system, etc. Tracks citations and orders for assessments purposes to ensures submission to the District Office within established time frames. Receives calls and visitors from MSHA, other government agencies, and the mining industry, etc. Arranges conferences and appointments for the Office based on knowledge of the work assignments, following up with staff members to insure that commitments are met. Makes travel arrangements for employees of the work unit. Receives, reviews, and distributes incoming correspondence. Performs a variety of administrative functions, e.g., posting and maintaining time and attendance records, preparing necessary personnel documents, requisitioning and distributing supplies, preparing mileage reports, tracking individuals and safety awards, etc. In supervisor's absence, determines administrative priorities, reviews administrative documents, and ensures that deadlines are met. Expedites record-keeping, tracking, and production of documents, using MSHA-specific automated systems. Assists inspectors in downloading mine data and Agency directives from the mainframe to the desktop and inspector laptop computers.

Duties for GS-5 are the same as those listed above. Performed under closer supervision.

Travel Required
  • Occasional Travel
  • Occasional travel by any means of government or public transportation may be required
Relocation Authorized
  • No
Job Requirements
Key Requirements
  • Must be able to type 40 words per minute.
  • Appointment to this position may require a background investigation.
  • Requires a probationary period if the requirement has not been met.

Applicants must have one year of specialized experience equivalent to at least the next lower grade level in the Federal Service.

Specialized experience is experience that equipped the applicant with the particular knowledge, skills and abilities to perform successfully the duties of the position, and that is typically in or related to the position to be filled.

GS-05: One year of specialized experience equivalent to the GS-04 grade level in the Federal service.

Specialized experience is defined as: experience answering telephones, filing and typing correspondence.

GS-06: One year of specialized experience equivalent to the GS-05 grade level in the Federal Service.

Specialized experience is defined as: experience maintaining a computer database of information; receiving and processing a variety of reports and other documents; researching, gathering and assembling information; preparing administrative documents; maintaining time and attendance.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g. Peace Corps, AmeriCorps) and other organizations (e.g. professional; philanthropic; religious; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Education Substitution:

GS-5: 4 years above high school.

No education substitution for the GS-6.

If you wish to use your education as a basis for meeting the eligibility and/or minimum qualification requirements for this position, you must submit academic transcripts demonstrating that you meet the qualifying educational requirements. If specific course work is required to fulfill the eligibility and/or minimum qualification requirements, you must supply transcripts from each academic institution in which the required courses were taken in order to receive credit for that course work. See the 'Qualifications and Evaluations' section of this announcement for more details.

If you do not submit sufficient academic documentation necessary to demonstrate that you meet the eligibility and minimum qualification requirements described in this announcement, your application will be deemed incomplete and you will be ineligible for further consideration for this vacancy.

College Transcript and Evaluation of Foreign Education - The Department of Labor does not recognize academic degrees from unauthorized secondary schools or post-secondary institutions that are not accredited by an accrediting body recognized by the Department of Education. Any applicant falsely claiming an academic degree from an accredited school will be subject to actions ranging from disqualification from federal employment to removal from federal service. If your education was completed at a foreign college or university, you must show comparability to education received in accredited educational institutions in the United States and comparability to applicable minimum course work requirements for this position. Click Evaluation of Foreign Education for more information.

Applicants must meet all legal and regulatory requirements. Reference the "Required Documents" section for additional requirements.

Security Clearance

Not Applicable

Additional Information
What To Expect Next

Once your complete application is received, we will conduct an evaluation of your qualifications and refer candidates for selection consideration. Candidates will be referred to the hiring manager for further consideration and possible interview. You will be notified of the outcome. A selection is expected to be made within 30 calendar days from the issuance date of the certificate.

For instructions on how to check the status of your application, go to Step 7 on: Using DOORS and USAJOBS Help Guide. To sign up for Application Status Updates via email: Click Here for instructions.


Review our benefits

Other Information

Competencies Cont'd:

Customer Service: Works and communicates with clients and customers (e.g. any individuals who use or receive the services or products that your work unit provides, including individuals who work in your agency or in other agencies or organizations outside the Government) to satisfy their expectations. Committed to quality service.

Organizational Awareness: Knows how social, political, organizational, and technological systems work and operates effectively within them. This includes policies, procedures, rules, and regulations of the work organization.

Technical Competence: Knowledge of how to perform one's job. Refers to specialized knowledge that is acquired through formal training or extensive on-the-job training.

The United States Government does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.

The Department of Labor does not make unfavorable hiring decisions on the basis of an applicant's previous or current unemployment, or the fact that an applicant has experienced financial difficulty through no fault of his/her own and has undertaken good faith efforts to meet his/her financial obligations. Consideration is given to financial status in relation to appointments only where required by law, regulation, or Executive Order.


All MSHA employees and their spouses, and minor children are prohibited by regulation from having any interest, direct or indirect, in any mine or mining company which may be directly affected by the work of MSHA through its investigations, technical research, or other activities. These interests are prohibited under the Department of Labor's Supplemental Standards of Ethical Conduct Regulations at 5 CFR 5201.105. Certain MSHA employees are required to file a financial disclosure report. For questions, please contact the vacancy contact on this announcement.

Salary Range: $32,318.00 to $46,831.00 / Per Year

Series & Grade: GS-1802-05/06

Promotion Potential: 06

Supervisory Status: No

Who May Apply: U.S. Citizens; ICTAP and CTAP eligibles in the local commuting area. Also being advertised as job announcement #MS-17-CHI-MSHA-0011 for status applicants. To be considered for each, apply to BOTH jobs.

Control Number: 453410400

Job Announcement Number: DE-17-CHI-MSHA-0011