Ecumen Business Office Specialist in Maplewood, Minnesota

Lakeview Commons seeks a Business Office Specialist to join its team. Lakeview Commons consists of 16 Memory Care Suites, as well as approximately 85 Assisted Living Residents. Lakeview Commons is located in Maplewood, MN and employees have consistently recognized Ecumen as a “Best Place to Work,” an award by the Minneapolis-St. Paul Business Journal.

The Business Office Specialist is responsible for the on-site accounting functions. Essential job responsibilities include:

  • Prepare accurate and timely resident billing for the community, including:

  • entering new resident information;

  • setting up and updating monthly changes;

  • producing statements at month end;

  • entering payments with accounts receivable processes;

  • completing required insurance paperwork; and,

  • assuring payment for services delivered.

  • Assist in developing services and/or programs to meet the needs of the Resident Community.

  • Ensure an accurate, timely accounts payable process.

  • Provide for and monitors a system of supply and equipment inventory and control.

  • Make timely bank deposits.

  • Assist in preparation of annual budget and capital replacement plan, as well as fiscal management of the project with the manager.

  • Other duties as assigned.

  • Experience with EW billing preferred.

Responsibilities for all Ecumen positions:

Acting with Honor and Character

  • Ethics and Values: Engages in open and honest dialogue with others. Treats individuals respectfully, professionally and fairly.

  • Integrity and Trust. Shows consistency between words and actions. Protects confidential (and sensitive) information. Effectively handles emotions, including anger and frustration.

Honoring Brand

  • Personal Alignment: Models commitment to Ecumen's mission, vision, values. Demonstrates an understanding of how their role contributes and adds value to their business unit and Ecumen.

  • Drive and Initiative: Sets high standards for his or her performance. Accepts responsibility for taking initial action.

Creating the new and different

  • Creativity: Is willing to challenge the status quo. Encourages others to try new methods and approaches. Supports his/her team, even when the initial efforts are unsuccessful.


  • Customer and Team Focus: Establishes and maintains effective customer relationships. Demonstrates effective listening skills. Involves others in shaping plans and making decisions that affect them. Uses customer perspective, feedback and data for decision making and improvements in service delivery. Reliably and consistently demonstrates timely follow through and responsiveness to customer needs and requests. Champions initiatives that drive increased customer satisfaction.

  • High School Diploma or a GED.

  • Minimum of two years previous experience.

All Ecumen employees must possess the ability to communicate effectively, including written and verbal skills; work well, both individually and as part of a team, through respect, collaboration and dedication; and successfully interact with a diverse culture base. The successful candidate must be able to prioritize and organize work effectively and efficiently, and demonstrate a positive attitude, high integrity and ethical awareness.

EOE/AA. Drug Free Workplace.

Ecumen is an equal opportunity employer. Ecumen considers candidates regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.

ID: 2016-9160

Shift: Days