Shell Administration Assistant in Kuwait, Kuwait

Auto req ID 41002BR

Job Title Administration Assistant

Country of Work Location Kuwait

City, State (if applicable) Kuwait

Work Location Kuwait - Al-Sahab

Company Description Shell has been active in the United Arab Emirates since 1957. In the UAE, Shell is involved in every stage of the petroleum value chain – from the discovery and production of oil and gas to the distribution, marketing and retailing of oil, gas and petrochemicals. Your career at Shell UAE will thrive, thanks to its unrivalled career development programme that will see you tap into a pool of local and global experts that will help you unlock your potential and thereby help Shell expand its innovative scope. Shell UAE trades with customers throughout UAE and neighbouring regions from individual entrepreneurs and small businesses to major industry and multi-national companies. Shell UAE believes in giving back to the community: the Emirates Businesswoman Award, for example, aims to raise the profile of active business women in the UAE and encourages them to take on active roles.

Job Description

Provides administrative assistance to all functions as follows:


  • Support for all events management

  • Focal point for SCiK distribution list

  • Support in crisis training / case as communication support backup

  • Supports Outpost in regular events.

Finance Support

  • Processing of local suppliers invoices :

  • Receive third party supplier invoices; scan invoices into Shell E-approval payables system (EPIRA).

  • Transmit scanned documents to payables department at the Shell Shared Service Centre (Poland).

  • Maintain the Scanned Invoices Register (spreadsheet) and follow up for timely registration in EPIRA of scanned invoices by Shell Shared Service Centre.

  • Maintain the local physical records files for scanned invoices.

  • Coordinate timely receipt of monthly, quarterly or annual invoices according to suppliers contract terms (e.g. landlords for staff housing and office rent).

  • Admin Work related to local Banking and Government Ministries payments (35%):

  • Physical delivery and collection of documents to and from the local bank (e.g. monthly payroll instructions, depositing of cheques).

  • Physical delivery to Ministry of Communications of monthly cheque payment.

  • Administer company petty cash payments and perform monthly petty cash reconciliations (spreadsheet).

  • Raise manual cheque payments to local suppliers and maintain the cheque registers (spreadsheet).

  • Company Credit Cards and Expense reports (18%):

  • Focal point responsibility for set-up and maintenance of Shell Global Credit Cards for staff.

  • Brief new/leaving staff about company credit card and expense claims procedures.

  • Support processing of monthly settlements for company credit cards.

  • Maintain the physical records files for Company Credit cards and expense reports.

  • Local Audits support (6%):

  • Provide support to the finance controller with audit sample documentation retrieval from EPIRA.

  • Includes Time Writing audit, Tax Returns audits and Statutory Accounts Audit.

  • Maintain records of time writing submission sheets to KOC (5%):

Maintain physical files of monthly time-writing documents submitted to KOC.


  • Bachelor Degree in Business Administration or equivalence

  • 3+ Years’ experience

  • Stakeholder management skills

Strong communication skills (English language is a must, and Arabic is additional)

No. of Positions 1


Please note: We occasionally amend or withdraw Shell jobs and reserve the right to do so at any time, including prior to the advertised closing date.

Before applying, you are advised to read our data protection policy. This policy describes the processing that may be associated with your personal data and informs you that your personal data may be transferred to Royal Dutch/Shell Group companies around the world.

The Shell Group and its approved recruitment consultants will never ask you for a fee to process or consider your application for a career with Shell. Anyone who demands such a fee is not an authorised Shell representative and you are strongly advised to refuse any such demand.

Shell is an Equal Opportunity Employer.

Removal Date 08-Dec-2016