Adelphi University Director of Alumni Relations in Garden City, New York
Director of Alumni Relations
Job department/School: Alumni Relations
FT/PT/Temp: Full time
Job Title: Director of Alumni Relations
Location: Garden City, N.Y.
Title Position Reports To: Vice President for University Advancement
The primary responsibility of the Director of Alumni Relations is to devise, plan, and implement a comprehensive engagement, cultivation, and involvement program for Adelphi alumni and to do so within the context of a coordinated University Advancement program. The Director will provide strategic definition, direction, oversight, leadership, and management to the program, its professional staff, and the volunteers who are involved in and support it.
The Director implements programs and evaluates personnel focused on building greater alumni interest, involvement, and investment for Adelphi. The Alumni Relations program shall facilitate connections between and among graduates, current students, and others as appropriate, and shall provide for effective avenues to connect alumni and alumni leaders with University faculty, staff, students, administrators, and programs.
RESPONSIBILITIES & DUTIES:
Devise, implement, manage, and evaluate a diversified and meaningful portfolio of engagement opportunities tied to constituent interest and to University priorities (including the various schools/colleges and individual programs such as athletics and the performing arts).
Develop strategies to engage specific segments of the overall alumni body, including but not limited to: young alumni (those graduating within the last decade), alumni graduating from the various academic units, alumni in specific regions, and alumni tied to specific affinities.
Alumni Council and Working with Volunteers
Develop and support a robust Alumni Council with membership that is representative of Adelphi’s alumni population. Support the work of Council officers and sub-committees (including admissions; career services; student mentoring; events; regional clubs; affinity groups; communications; benefits; others).
Serve as the primary staff liaison to the Adelphi Alumni Council in the development and execution of a unified agenda for volunteer leadership including program specific goals, objectives, metrics, and tactics.
Expand and strengthen volunteer leadership opportunities beyond the Council, including effective and discrete organizations (including but not limited to school/college-based advisory boards, regional chapters, and affinity groups).
Working with Internal Partners
Work closely with colleagues in University Advancement to identify and cultivate potential prospects through volunteer leadership and engagement opportunities. Support the implementation of appropriate and meaningful identification, engagement, cultivation, solicitation, and stewardship efforts.
Through effective volunteer engagement and cultivation, aid in the development of a pipeline of annual, lead, major, and planned gift prospects for Adelphi. Solicit a portfolio assigned prospects as appropriate for annual and other gifts.
Establish and maintain collaborative partnerships with deans, key directors, department heads, faculty, and administrators to foster their involvement in University-wide alumni programs as well as efforts more closely aligned with their specific areas of responsibility (such as athletics, career services, and admissions, among others).
Develop, implement, and support in coordination with Office of Admissions, an active alumni volunteer program including referrals of prospective students and facilitating alumni presence/attendance at open houses/college fairs.
Working with colleagues in University Communications (UCOMM), execute a comprehensive and coordinated communications program to include the Adelphi University Magazine (AUVU), school/college and program specific materials, and e-communications.
Increase the profile of the University’s graduates collectively and individually through all available means and vehicles including print and electronic communications, presence on the web, awards, profiles, and other programs advanced through the office and through University partners.
Develop strategic and aggressive marketing of the Adelphi on-line alumni community and other social media networks/outlets such as Facebook, LinkedIn, Alumnifire, and Twitter, among others.
Ensure that all Alumni Relations material, programs, events, activities, and communications are aligned with Adelphi’s brand message and most up-to-date visual standards.
Foster linkages between alumni and current students/student organizations as part of a larger program to develop current students as future alumni, alumni volunteers, and donors.
Develop effective programming and marketing for student engagement. Work with colleagues to integrate programming with other initiatives including Students Today Alumni Tomorrow (S.T.A.T), Senior Pledge Drive/Senior Legacy Campaign, Count On Alumni for Career Help (C.O.A.C.H.) programs, and other initiatives with current students.
Work closely with the Center for Career and Professional Development to engage alumni with current students seeking internships and job opportunities.
Administrative and Other Responsibilities
Monitor all relevant budgets associated with the alumni relations program and the work of volunteer leadership including the Alumni Council, alumni chapters, affinity groups, and related activities and events as assigned.
Report, track, and forecast results from all activities. Provide regular reports on monthly, quarterly, and annual results.
Perform other duties as assigned.
Excellent verbal and written communications skills, including proficiency in e-communications. Strong working knowledge and experience with social media platforms.
Strong interpersonal skills. Ability to work well with and make the best and most effective use of volunteers, councils, and committees.
Ability to effectively manage multiple priorities and to creatively solve problems.
Ability to speak effectively and persuasively at events and make presentations to individuals and both small and large groups.
Ability to work independently. At the same time, ability to work effectively on teams with both internal (faculty/staff) and external (alumni/parents) partners and volunteers.
Experience in event planning within defined budgetary and programmatic guidelines.
Understanding and appreciation of the prospect cycle: identification, engagement, cultivation, involvement, solicitation, stewardship.
Understanding and commitment to the mission, vision, values, and programs of Adelphi University.
Ability to travel.
Ability to work long hours.
Frequent nights and weekends required.
Bachelor’s Degree required. Master’s Degree preferred.
Seven (7) years or more of progressively responsible alumni or constituent relations experience, preferably in a higher education setting.
Experience managing professional, support, and student staff.
Evidence of commitment to a team-based approach to personnel and program management and development.
Experience in planning and executing successful events, programs, and activities for alumni groups both on- and off-campus within defined budgetary and programmatic guidelines.
Senior Associate Director; Associate Director; Alumni Relations Officer