University of Denver Administrative Assistant to the Associate Vice Chancellor for University Development - University Advancement in Denver, Colorado

Job Description

The University of Denver is building an advancement enterprise that mirrors the excellence of our great institution. Advancement efforts at DU have a tremendous impact through our relationships with DUs remarkable students, dedicated donors, inspiring alumni, engaged families, and wonderful friends. DU is committed to building and fostering a culture of deep engagement and philanthropy in support of our institution as we implement the DU IMPACT 2025 vision. As a part of that effort, we are continuing to grow a team of collaborative, curious, results-oriented, and mission-driven advancement professionals who value inclusivity and who possess a deep respect for one another and for our shared profession.

Position Summary

The Administrative Assistant to the Associate Vice Chancellor for University Development supports frontline development and engagement efforts for the University of Denver. The Assistant manages several business functions including scheduling, travel arrangements, customer service and general correspondence. In addition to these business functions, the Assistant is also responsible for partnering with the Associate Vice Chancellor to support him/her in efficiently and effectively managing their portfolio of responsibility. This may include assisting with donor/prospect development strategies, executing stewardship and engagement activities, completing call reports, and other activities. The Administrative Assistant will also be responsible for crafting and preparing high-quality professional documents, reports, and presentations as needed and will assist in managing special projects. Special projects may include (but are not limited to) organizing and facilitating small events, trainings, and other team activities; conducting research on donors, prospects, and alumni; recommending and implementing business process improvements. The Assistant is also responsible for partnering with the operations team within Advancement to manage expense transactions, monitor budget activity, and prepare financial projections for the development team. This employee must be able to multi-task and prioritize many competing deadlines and timelines. Exceptional independent judgement, attention to detail, commitment to quality, and ability to take initiative are essential to success in this position. The Assistant must also be an effective, professional, and diplomatic liaison to a variety of audiences including University leadership, advancement staff, donors, alumni, parents, and other constituents.

Essential Functions

Administrative Coordination

  • Supports the Associate Vice Chancellor in effectively manage his/her portfolio of responsibilities. This may include specific assignments related to monitoring team-based and division goals, constituent moves management, research and data compilation, data entry, and business process improvements.
  • Provides full administrative assistance to the Associate Vice Chancellor.
  • Manages calendars to schedule meetings with staff, alumni, donors, parents, and others.
  • Coordinates travel arrangements.
  • Creates and delivers high-quality professional reports, presentations, and other documents for internal and external audiences.
  • Serves as a strong liaison and provides excellent customer service to University leadership, advancement staff, campus colleagues, alumni, donors, and others.

Budget Coordination

  • Prepares expense reports and reimbursement requests on behalf of the Associate Vice Chancellor.
  • Assists in tracking departmental expenses and researches/ troubleshoots as necessary.
  • Serves as a knowledgeable resource for applicable purchasing policies and procedures.

Special Projects

  • Organizes and facilitates trainings, meetings, and small events as needed.
  • Researches and prepares reports on specific topics (e.g., benchmarking/best-practices at other institutions, donors/alumni, giving histories/constituent information, etc.).

University Citizenship

  • Serves as an active and collaborative partner to all central and unit-based advancement functions and campus colleagues to foster strategic, effective, and collaborative advancement practices.
  • Models One DU leadership.

Knowledge, Skills and Abilities

  • Outstanding attention to detail and commitment to quality.
  • Excellent interpersonal skills, including verbal, written and organizational skills.
  • An understanding and attitude of customer service; ability to be very flexible and adapt to change.
  • Must be able to manage time well, particularly while managing competing priorities.
  • Must be able to work independently and as a part of a group.
  • Willingness to take initiative, keep a positive attitude, and maintain a professional demeanor.
  • Adept at problem-solving, critical thinking, and using judgment in situations that that require sensitivity and tact.

*Required Qualifications*

  • Bachelor's degree or equivalent combination of education and work experience.
  • 3-5 years of professional administrative experience in a non-profit or sales organization.

Preferred Qualifications

  • Bachelor's degree.
  • Experience working in a non-profit or similar complex setting.

Work Schedule

Monday - Friday, 8:00 a.m. - 4:30 p.m. with some evenings and weekends required.

Application Deadline

For best consideration, please submit your application materials by* Wednesday, December 7, 2016.*

Special Instructions

Candidates must apply online through to be considered. Only applications submitted online will be accepted. Once within the job description online, please click New Resume/CV at the bottom of the page to begin application.

Please include the following documents with your application:

  1. Resume
  2. Cover Letter

The University of Denver is committed to enhancing the diversity of its faculty and staff and encourages applications from women, minorities, members of the LBGT community, people with disabilities and veterans. The University is an equal opportunity/affirmative action employer.

All offers of employment are based upon satisfactory completion of a criminal history background check.

Department: Development Operations

Position Type: Full-Time/Regular

Salary: 18.00 - 23.00 USD