Kaiser Permanente Inpatient Administrative Staffing Specialist - Regional Staffing Ofice (On-Call) in Clackamas, Oregon
Ensures a sufficient number of qualified staff are on duty at all times to meet patient care and support services needs in collaboration with the Hospital Administrative Supervisor to maintain cost-effective staffing.
Essential Functions: - Meets staffing needs of the assigned departments by coordinating and assigning available resources in collaboration with Department Managers according to matrix, census, and special needs. - Tentatively works to staff next shift and through four week period simultaneously. - Documents all changes in daily staffing accurately in ANSOS/One Staff database, on staffing sheets, and in report. - Gathers documentation for Medical-Legal, Nurse Managers, and Administration related to member concerns, budget/financial inquiries, legal action, grievances and/or arbitration. - Produces schedules and monthly reports accurately and within specified time frames in collaboration with Nurse Managers. - Maintains accurate employee information in database. - Receives, reviews and processes employee scheduling requests based on contractual guidelines. - In a combined effort, represents the KSMC Staffing Office to Human Resources. - Processes all employee new hire information from Regional, termination, transfer, and LOA paperwork - Communicates via e-mail with Information Security any action necessary. - Completes all agency scheduling. - Interprets contract language surrounding pay practices and KSMC contract incentives and to advise and problem solve with management and employee payroll issues. - Prepares and distributes required reports.
Qualifications: Basic Qualifications: - Minimum two (2) years of recent clerical experience required. - Two (2) years of college or equivalent experience. - Knowledge of office procedures. - Microsoft Word and Excel. - Ability to access and use various data sources simultaneously. - Good problem-solving skills. - Ability to prioritize and manage multiple tasks and conflicting demands for service simultaneously. - Ability to make and communicate decisions and take action in high-pressure situations with tact, diplomacy and respect. - Able to read/write/speak English fluently. - Effective verbal and listening skills, especially in telephone communications. - Demonstrates customer-focused service skills.
Preferred Qualifications: - Two (2) to five (5) years of clerical experience preferred. - Keyboarding experience preferred. - Medical terminology preferred. - Knowledge of HR practices preferred. - Knowledge of hospital staffing systems preferred. - Familiar with Union contracts preferred. - ANSOS, Microsoft Excel, Word preferred. - Detail oriented and self motivated preferred.
COMPANY Kaiser PermanenteTITLE Inpatient Administrative Staffing Specialist - Regional Staffing Ofice (On-Call)LOCATION Clackamas, ORREQNUMBER 620350
External hires must pass a background check/drug screen. Qualified applicants with arrest and/or conviction records will be considered for employment in a manner consistent with Federal, state and local laws, including but not limited to the San Francisco Fair Chance Ordinance. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, protected veteran, or disability status.