CBRE Project Coordinator in Chicago, Illinois

Project Coordinator

Chicago, Illinois, United States at

Requisition # 16025432


The purpose of this position is to provide administrative support to the Project Management team.


  • Oversees and manages project documentation and coordinates documentation revisions and distributions.

  • Prepares standard project status reports for project delivery team or work group, client and management. Reports typically include: status update, budget, schedule and risk.

  • Coordinates and schedules meeting and communication plan(s) regarding projects among team and/or client. Coordinates and obtains vendor quotations for processing. Coordinates change orders, change directives (CD) and contemplative change notices (CCN) with consultants and vendors. Contract administration, including attending tender openings and recording results, issuing letters of acceptance and regret, updating tender tracking log, setting up tender opening dates and inviting tender participants.

  • Enters project information data (i.e. project status updates, schedule updates, cash flow forecasts) and project documentation into project management technology tools (software applications, web-based tools, job cost accounting tools).

  • Processes documentation for project commitments (i.e. Agreements, Contracts, Work Authorizations, Purchase Orders).

  • Prepares and reviews invoices and pay applications for processing in accordance with compliance requirements as per established governance of clients.

  • Acts as a point of contact for escalated matters among the team.

  • Assists in project close-out procedures for all projects including: arranging archiving of hard copy files; receipts of necessary close out/turnover documents; compliance with close-out checklist; coordination of lien searches; receipt of occupancy and closed building permits and warranty manuals; receipt of As built and CAD drawings for submission to CAFM; and, collection of required documents for project audit. Assists Project Manager in maintaining project metrics for SLA & KPI's.

  • Assists with project administration deliverables (i.e. meeting minutes; budget tracking; schedule updates; move management; closeout).

  • Other duties may be assigned.


No formal supervisory responsibilities in this position. May provide informal assistance such as technical guidance, and/or training to coworkers.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • EDUCATION and EXPERIENCE- High School diploma or General Education Degree (GED) required. Associate's Degree (AA/AS) , College Diploma in Architecture or Engineering Technology or equivalent preferred. Minimum of one year(s) of related experience.


  • COMMUNICATION SKILLS- Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding. Ability to write routine reports and correspondence. Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor. Ability to effectively present information to an internal department and/or large groups of employees.

  • FINANCIAL KNOWLEDGE- Requires basic knowledge of financial terms and principles. Ability to calculate simple figures such as percentages.

  • REASONING ABILITY- Ability to understand and carry out general instructions in standard situations. Ability to solve problems in standard situations. Requires basic analytical skills.

  • OTHER SKILLS and/or ABILITIES- Intermediate skills with project management software and Microsoft Office Suite products. Proven organizational skills. Ability to complete multiple tasks as assigned.


Decisions made with general understanding of procedures and company policies to achieve set results and deadlines. Errors in judgment may cause short-term impact to co-workers and supervisor.

With access to top-tier market intelligence, planning, local site selection and asset strategies, our Global Workplace Services offering includes Enterprise Facilities Management (EFM), Project Management (PJM), Advisory & Transaction Services (A&T), and Management Consulting. With over 3,300 specialists and 225+ LEED certified professionals, CBRE maintains the largest network of professional commercial real estate project managers worldwide. Our unmatched geographical coverage, combined with our optimized service delivery process, enables us to plan and execute a full suite of customized project management services for both users of and investors in commercial real estate. Service offerings include tenant improvements, office move coordination and management, branding, and environmental compliance and sustainability.

US Company Profile

About CBRE (NYSE: CBG): At CBRE, you are empowered to take your career path into your own hands. Enjoy workplace flexibility in a global organization with tremendous scale. Work in an inclusive and collaborative environment with supportive teammates. Come experience the employee advantage at CBRE.

CBRE has a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.

As a Fortune 500 worldwide leader in real estate services, CBRE’s more than 70,000 professionals provide exceptional outcomes for clients in 60+ countries. When it comes to real estate, CBRE sees potential everywhere. We turn scale into strength, expense into performance, and property into prosperity. Visit

Canada Profile

About CBRE (NYSE: CBG): At CBRE, you are empowered to take your career path into your own hands. Enjoy workplace flexibility in a global organization with tremendous scale. Come experience the employee advantage at CBRE.

CBRE Limited is an equal opportunity employer who welcomes and encourages applications from all persons regardless of race, national or ethnic origin, colour, age, religion, sex, sexual orientation, family status, gender identity or expression, disability or any other status or condition protected by applicable federal, provincial or territorial law. Accommodations are available on request for all candidates at any time. If you require accommodation at any stage of the recruitment process, please contact CBRE Human Resources at mailto: or via telephone1-866-388-4346.

As a leader in real estate services, CBRE's professionals provide exceptional outcomes for clients in 60+ countries. Visit