Shire Administrative Assistant in Berlin, Germany

Posting Title Administrative Assistant

Job ID 15523BR

Function R & D

Division NA

Employee Type Regular

Level SR SUPP

Search Location(s) Germany - Berlin

Job Category Administrative

Job Description RESPONSIBILITIES:

• Provides senior administrative assistance to Regional Medical Head and team as required

• Prepares, coordinates and drives Senior leadership meeting logistics (invites, rooms, catering, calendar, etc) interaction with Sr leaders in different geographies and meeting coordination.

• Ensures that all appointments are timely and accurately scheduled, maintains Head R&D PM Outlook calendar accurately, manages decision making on scheduling of appointments, manages and coordinates meetings utilizing meeting planning skills (including confirming attendees in advance.)

• Provides travel, schedule and meeting coordination for Head R&D PM

• Anticipates and resolves administrative needs including last minute meeting requests, unforeseen calendar changes and international travel reservations, all taken care of with ease, autonomy, and proper follow through with the head of R&D PM and stakeholders

• Performs complex administrative duties, involving contact with and exposure to highly confidential materials and information

• Prepares routine and non-routine correspondence, memoranda, reports, spreadsheets and presentations. Interacts with company employees at all organizational levels to gather information

• Provides general office support

• Coordinates administrative activities with other assistants in R&D Program Management

• Ensures appropriate levels of office supplies

REQUIREMENTS:

• A minimum of 7 years of office administration experience with prior experience supporting executives required; Previous experience working within a fast paced and changing environment is strongly preferred

• Bachelor’s degree desirable

• Proficiency with MS Office good German language skills essential

• Demonstrated ability to maintain and work with highly sensitive and confidential information

• Utilizes professional judgment when dealing and dispersing confidential information

• Must be able to work in a fast paced environment with demonstrated ability to handle multiple competing tasks and demands

• Must be able to interact and communicate professionally with individuals at all levels of the organization

• Consistently demonstrates respect for people and relates to people in an open, professional, and encouraging manner

• Uses influence skills effectively to partner with others

• Takes accountability for results

• Identifies and effectively communicates obstacles and proposes solutions

• Excellent written and oral communication skills

• Works independently, takes initiative and completes tasks to deadlines as required

• Works effectively under pressure

• Strong attention to detail

• Strong working knowledge of MS Office especially Outlook, Power Point and Excel

• Excellent planning and organizational skills

• Ability to solve routine department problems with minimal direction

• Ability to assess a problem quickly and determine to what level it should be elevated, directing staff to correct person(s)

• Conveys a sense of urgency and drives issues to closure; persists despite obstacles and opposition

Shire is the leading global biotechnology company focused on serving people with rare diseases and other highly specialized conditions. We strive to develop best-in-class products, many of which are available in more than 100 countries, across core therapeutic areas including Hematology, Immunology, Neuroscience, Ophthalmics, Lysosomal Storage Disorders, Gastrointestinal/Internal Medicine/Endocrine and Hereditary Angioedema; and a growing franchise in Oncology.

Our employees come to work every day with a shared mission: to develop and deliver breakthrough therapies for the hundreds of millions of people in the world affected by rare diseases and other high-need conditions, and who lack effective therapies to live their lives to the fullest.