Baton Rouge General Departmental Operations Coordinator - Operating Ro in Baton Rouge, Louisiana
Departmental Operations Coordinator - Operating Ro
- 3-5 years experience is required
JOB PURPOSE OR MISSION: Provides a wide variety of administrative and staff support services. Assists in the management of department operations. Duties will include and not limited to the following, accurate entry of time into Kronos system, edit timekeeping errors to ensure 100% accurate pay period records. Responsible for Word-processes of general correspondence, memos, charts, tables, graphs, business plans, etc. Prepare draft agendas and records minutes for meetings as requested with 100% accuracy. Arranges and schedules appointments, including interviewing callers and making proper referrals. Consistently reviews and prioritizes all incoming mail and material. Maintains up-to-date management manuals, directives, policies and procedures. Maintains accurate records and organizes filing and archive system to facilitate retrieval of information. Monitors and maintains appropriate levels of office supplies, equipment and other materials. Makes travel arrangements per established guidelines. Generates check vouchers and expense reports accurately. Adheres to organization policy and procedure regarding timelines for data entry and reporting Performs duties for the age population served, as defined in the department's scope of service. SPECIFIC EXPERIENCE REQUIREMENTS Three years previous secretarial experience preferred. SPECIFIC EDUCATIONAL REQUIREMENTS Post high school vocational/specialized training preferred. SPECIAL SKILL, LICENSE AND KNOWLEDGE REQUIREMENTS Knowledge of secretarial, office administrative procedures, and knowledge of use and operation of standard office equipment. Knowledge of a variety of computer software applications in word processing, spreadsheets, database, and presentation software. HIPAA REQUIREMENTS: Maintains knowledge of and adherence to all applicable HIPAA regulations appropriate to Job Position including but not limited to: Medical records w/o limitation both paper and electronic, patient demographics, lab and radiology results, patient information related to surgery or appointment schedules, information related to patient location, religious beliefs and/or public health records, medical records related to quality/data, patient financial information and/or 3rd party billing, patient-related complaints, and/or employee health and prescriptions. SAFETY REQUIREMENTS: Maintains knowledge of and adherence to all applicable safety practices appropriate to Job Position including but not limited to: Incident reporting, handling of wastes, sharps and linen, PPE, exposure control plans, hand washing, environment of care, and patient identification.